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We mentioned that Wissly “learns” documents when you connect a folder. Let’s look at this process in more detail.

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What is Indexing?

Indexing is the process of reading document contents and organizing them into a quickly searchable format. It’s similar to creating an index for a book.

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Wissly’s Indexing Process

1

Text Extraction

Opens document files and extracts text.
2

OCR Processing

For scanned documents or images, recognizes text using OCR.
3

AI Transformation

Transforms extracted text into a format the AI can understand.
4

Index Storage

Stores the transformed data securely on the server.

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Sync and Automatic Updates

Indexing doesn’t happen just once. Wissly continuously monitors connected folders.
Change TypeWissly Action
File AddedAutomatically indexes new documents
File ModifiedUpdates the index for changed documents
File DeletedRemoves from the index
This process happens automatically in the background, so there’s no need to manually click “refresh.”

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Checking Indexing Status

You can check the indexing status of each folder in the Folder Management screen.
StatusMeaning
LearningCurrently reading and indexing documents
CompleteAll documents have been indexed
SyncingUpdating changed files
ErrorSome files couldn’t be read (click for details)

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Files That May Not Be Indexed

The following files may not be indexed:
Files That Cannot Be Indexed
  • Password-protected documents
  • Corrupted files
  • Unsupported file formats
  • Files without read permissions

Natural Language Search

Now learn how to search your indexed documents.